Proper documentation will help You to save huge financial resources and to avoid extra risks and problems during and after project implementation.
You may already have project related documents, which were developed to solve some problems in your business. Our experienced team is ready to review those documents and provide tailor-made solutions for improvement of the packages.
“What is not on paper has not been said.” ~ Anonymous
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More About Project Documents
If it isn’t written down, it could be forgotten or overlooked.
Among project management professionals there is no other opinion on the importance of project documentation. All experts will confirm that project documentation has a vital role for effective project management. Besides, the key two functions of documentation substantiate it:
- to make sure that project requirements are fulfilled, and
- to establish traceability concerning what has been done, who has done it, and when it has been done.
In general, projects require different documents to be completed for each phase they need to pass. Below are some examples:
- Project Charter is a document, which defines the statement of scope, objectives and people who are participating in a project. Project charter also authorizes project manager to take over the management and control of the project.
- Project Management Plan is a document used to describe every phase of a project. In general it may include initiating, planning, executing, monitoring and controlling, and closing. The purpose of a project management plan is to determine the project outcome, how a successful outcome will be achieved, who will be involved in the project, and how the project will be measured and communicated.
- Cost Management Plan defines how the costs on a project will be managed throughout the project’s life-cycle, from initiation to closing. It sets the format and standards by which the project costs are measured, reported and controlled. In general, the Cost Management Plan identifies the responsible person for managing costs, defines the border of authority of people to approve changes to the project budget, also shows how cost performance is quantitatively measured and reported upon, what report formats can be used, how often and to whom they are presented.
- Risk Management Plan. Risk management is one of central areas of project management, which deals with managing potential impacts to the project, both positive and negative. Underestimation of some risks at the beginning stages of a project may lead to crucial losses at the later ones. Usually there is not one single risk relevant to a project, but there are many risks, which require identification, analysis and management.
However, these are not the only documents being used in project management. Each project requires its own set of documents. You can find some useful templates in the section “+++++++“.
PMA Experts can share their experience in developing, completing, adjusting and other aspects.
The key moment here is to make all the documents properly adapted to Your project for achieving the strategic goals of it.
Contact us with your request and we will get involved accordingly.