Proper documentation will help you to save huge financial resources and avoid extra risks and problems throughout all phases of project implementation and even after that.
You may already have project-related documents, which were developed to solve some problems in your business. Our experienced team is ready to review those documents and provide tailor-made solutions for improvement of the packages.
More About Project Documents
If it isn’t written down, it could be forgotten or overlooked.
Among project management professionals, there is no second opinion on the importance of project documentation. Every expert will confirm that project documentation plays a vital role in effective project management.
Moreover, project documentation makes sure that the project requirements are fulfilled, and establishes a traceability concerning what has been done, by whom, and when.
In general, projects require different documents to be completed for each implementation phase. Some examples include:
- Project Charter: a document, which defines the statement of scope, objectives and people who are participating in a project. The project charter also authorizes the project manager to take over the project management and control.
- Project Management Plan: a document used to describe every phase of a project. In general, it may include initiating, planning, executing, monitoring and controlling, as well as closing. The purpose of a project management plan is to determine the project outcome, how a successful outcome will be achieved, who will be involved in the project, and how the project will be measured and communicated.
- Cost Management Plan: this document defines how the project costs will be managed throughout the project’s entire lifecycle, from initiation to closing. It sets the format and standards by which the project costs are measured, reported and controlled. In general, the Cost Management Plan identifies the person responsible for managing the costs, defines the border of authority of people to approve changes to the project budget, and also shows how cost performance is quantitatively measured and reported upon, what report formats can be used, how often and to whom they are presented.
- Risk Management Plan: Risk management is a central area of project management, which deals with managing the potential impacts to the project, both positive and negative. Underestimation of some risks at the beginning stages of a project may lead to crucial losses later on. Usually, there are several risks relevant to a project and which require identification, analysis and management.
Each project requires its own set of documents. You can find some useful templates in the section “Templates“.
PMA experts are ready to share their experience in developing, completing and adjusting project documents, as well as in performing other tasks related to project documentation.
The key here is to make all the documents properly adapted to your project to help it achieve its strategic goals.
Contact us with your request and we will support you accordingly.